PolicyĪll tools used to send bulk email to the UCSF community must comply with UCSF security standards, in accordance with the UC Electronic Communication Policy and as defined by IT. UCSF Information Technology (IT) is responsible for managing all email infrastructure and security at UCSF, including all addresses ending in Committee on Communications Technology is responsible for overseeing bulk email policies and guidelines. Responsible Campus Entity is responsible for managing the account and its contents. Entity accounts are often the sender of bulk email and receive mass inquiries from the community or general public.
Entity AccountĮmail account used to represent a Responsible Campus Entity, with a shared administrative access. Listserv – Email list created via Information Technology that utilizes a “reflector” email address, which triggers the software to send an email, which is internally hosted, to all of the group's subscribers.Įlectronic Newsletter – An external vendor platform that enables design and distribution of emails, such as Constant Contact or Emma.Įmail account used for a technical purpose, such as room scheduling or conference room connection to virtual meetings. Examples include:ĭistribution Group – Email list created within Active Directory or Microsoft Outlook that utilizes the existing address book function to send an email that’s internally hosted. Bulk EmailĪny message from one sender to many recipients, utilizing an automated distribution system.
Examples include but are not limited to: schools, administrative and academic departments, research enterprise, academic programs, organized research units, institutes, centers, faculty practices, University-wide services, and UCSF Health and all of its organizational components. PurposeĮnsure the deliverability and efficiency of bulk email distribution at UCSFĭeliver users a high-quality email experience by preventing security breaches and damage to UCSF’s reputationĮstablish levels of access to send bulk emailĪny business interest being represented by a UCSF distribution. So no need to set up individual email accounts - only the username needs to be set and you can create thousands or unique email addresses on the fly.Bulk email is a critical mass communications tool at UCSF that is used for distributing information to large audience groups through electronic mailing lists or newsletter tools. For simplicity, your 'user' part can be a couple letters that blend into the email address naturally.Įxample: and and would all go to the same gmail account (or any mail account you choose). They get the mail, filter it to determine who it belongs to, and forward the mail including the phantom 'UniqueName' portion of the email address to a mailbox of your choice. They uses filters to identify who the mail belongs to via the 'user' part of the portion of the email. I realize this is a late post, but hope this information will help this is about 33mail, a service that I have successfully used.Ĭreate a unique user name, which will give you access to all mail sent to ģ3mail receives mail to a phantom mail box that ignores any UniqueName portion of email address.
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